Exchange management console download archive mailbox

With archiving enabled, users can store messages in an archive mailbox, which is accessible by using Microsoft Outlook and Outlook on the web.

You need to be assigned permissions before you can perform this procedure or procedures. To see what permissions you need, see the "In-Place Archive" entry in the Messaging policy and compliance permissions in Exchange Server topic.

The procedures in this topic apply to on-premises archive mailboxes. It's not supported to have a user's primary mailbox reside on a version of Exchange that's older than the user's archive. If the user's primary mailbox is still on Exchange or Exchange , you need to move it to Exchange or Exchange at the same time you move the archive mailbox to Exchange or Exchange You can use the Exchange admin center or the Exchange Management Shell to enable archive mailboxes for users that already have a primary mailbox.

Note : You can also bulk-enable archives by selecting multiple mailboxes use the Shift or Ctrl keys. After selecting multiple mailboxes, in the details pane, click More options. Then, under Archive click Enable. This example retrieves mailboxes in database DB01 that don't have an on-premises or cloud-based archive enabled and don't have a name starting with DiscoverySearchMailbox. It pipes the results to the Enable-Mailbox cmdlet to enable the archive for all mailboxes on mailbox database DB To verify that you've successfully enabled an on-premises archive for an existing mailbox, do one of the following:.

The management tools don't include the Exchange admin center EAC. The computer where you want to install the Exchange management tools requires access to Setup. To download the latest version of Exchange, see Updates for Exchange Server. For information about keyboard shortcuts that may apply to the procedures in this topic, see Keyboard shortcuts in the Exchange admin center.

Having problems? Ask for help in the Exchange forums. In File Explorer on the computer where you want to install the management tools, right-click on the Exchange ISO image file that you downloaded, and then select Mount.

The Exchange Server Setup wizard opens. On the Check for Updates? Connect to the Internet and check for updates : We recommend this option, which searches for updates to the version of Exchange that you're currently installing it doesn't detect newer Cumulative Updates. This option takes you to the Downloading Updates page that searches for updates.

Click Next to continue. Hold duration days. Leave blank for no limit. Note visible to the user : Use this box to notify the user about the litigation hold, explain why the mailbox is on litigation hold, or provide additional guidance to the user, such as informing them that the litigation hold won't affect their day-to-day use of email.

Web page with more information for the user : Use this box to provide a URL to a website that provides information or guidance about the litigation hold on the mailbox.

The text from these boxes appears in the user's mailbox only if they are using Outlook or later versions. It doesn't appear in Outlook on the web or other email clients. Manage mailbox archive : Use this option to enable or disable the archive mailbox. Set recipient limit : This setting controls the maximum number of recipients the user can send a message to.

Specify the maximum number of recipients in the Maximum recipients text box. In Exchange Online, the limit is recipients. Recover deleted items : Administrators can search for and recover deleted email messages in a user's mailbox.

This includes items that are permanently deleted purged by a person by using the Recover Deleted Items feature in Outlook or Outlook on the web formerly known as Outlook Web App , or items deleted by an automated process, such as the retention policy assigned to user mailboxes.

In these situations, the purged items can't be recovered by a user. But administrators can recover purged messages if the deleted item retention period for the item hasn't expired. Administrators can search for deleted items based on Time or Subject Line or Item type.

Custom attributes : Custom attributes are extension attributes that you can use to add information about a recipient for which there isn't an existing attribute. You can add a maximum of 15 custom attributes to a mailbox. Click Add custom attribute to add custom attributes. Use these settings to create automatic reply Out of Office messages. By clicking Manage automatic replies , you can turn ON the Automatic replies option.

By clicking Manage email apps settings , you can set the default settings for the following:. The Mailbox Usage section displays the last time that the user signed in to their mailbox, the total size of the mailbox, and the percentage of the total mailbox quota that has been used. You can't change the Mailbox usage in this display pane.

It is a read-only information for the admins. In the list of user mailboxes, click the mailbox that you want to change the properties for, and then click Edit. If you change this name, it can't exceed 64 characters. This name can't contain empty spaces before or after the display name. The user's alias is the portion of the email address on the left side of the at symbol. It must be unique in the forest. Typically the user logon name consists of the user's alias on the left side of the symbol, and the domain name in which the user account resides on the right side of the symbol.

Hide from address lists : Select this check box to prevent the recipient from appearing in the address book and other address lists that are defined in your Exchange organization. After you select this check box, users can still send messages to the recipient by using the email address.

Custom attributes : This section displays the custom attributes defined for the user mailbox. To specify custom attribute values, click Edit. You can specify up to 15 custom attributes for the recipient. Use the Mailbox Usage section to view or change the mailbox storage quota and deleted item retention settings for the mailbox.

These settings are configured by default when the mailbox is created. They use the values that are configured for the mailbox database and apply to all mailboxes in that database. You can customize these settings for each mailbox instead of using the mailbox database defaults. To obtain the information that's displayed in the previous two boxes, the EAC queries the mailbox database that hosts the mailbox.

If the EAC is unable to communicate with the Exchange store that contains the mailbox database, these boxes will be blank. Content and folders : Only content in the Inbox folder of the mailbox is exported regardless of the localized name of the folder. For detailed syntax and parameter information, see New-MailboxExportRequest. In the EAC, click the notification viewer to view the status of the request.

If you created the mailbox export request in the EAC, and selected the option to send notification email messages, check the notification messages. The sender is Microsoft Exchange. If the export request completed successfully, you'll receive another message with the subject Export PST has finished.

By default, the Get-MailboxExportRequest cmdlet returns the name, source mailbox, and status of mailbox export requests. If you pipeline the command to the Format-List cmdlet, you'll only get a limited number of additional useful details:.

By default, the Get-MailboxExportRequestStatistics cmdlet returns the name, status, alias of the source mailbox, and the completion percentage of mailbox export requests. If you pipeline the command to the Format-List cmdlet, you'll see detailed information about the mailbox export request.

This example returns additional information for mailbox export requests from the mailbox Akia Al-Zuhairi. This example returns the summary list of in-progress mailbox export requests for mailboxes that reside on the mailbox database named DB For detailed syntax and parameter information, see Get-MailboxExportRequest. This example returns detailed information for the mailbox export request named MailboxExport for Akia Al-Zuhairi's mailbox, including the log of actions in the Report property.

Feedback will be sent to Microsoft: By pressing the submit button, your feedback will be used to improve Microsoft products and services. Privacy policy. In-Place Archiving in Exchange Server helps you regain control of your organization's messaging data by eliminating the need for personal store.

The archive mailbox is an additional mailbox that's enabled for a user's primary mailbox. The archive mailbox is accessible in Outlook and Outlook on the web formerly known as Outlook Web App.

Users can view an archive mailbox and move or copy messages between their primary mailbox and their archive mailbox. You can provision a user's archive mailbox on the same mailbox database as the user's primary mailbox, a different mailbox database on the same Mailbox server, or on a mailbox database on a different Mailbox server in the same Active Directory site.

In Exchange hybrid deployments, you can also provision a cloud-based archive mailbox for primary mailboxes located in your on-premises organization. Move or copy messages manually : Users can manually move or copy messages from their primary mailbox or a. The archive mailbox appears as another mailbox Outlook and Outlook on the web or like a mounted. Move or copy messages using Inbox rules : Users can create Inbox rules in Outlook or Outlook on the web to automatically move messages to a folder in their archive mailbox.

Move messages using retention policies : You can use retention policies to automatically move messages to the archive mailbox. Users can also apply personal tags to move messages to their archive mailbox.

For details about archive and retention policies, see the next section in this topic. Import messages from. For details, see Mailbox imports and exports in Exchange Server. In Exchange Server, you can apply archive policies to a mailbox to automatically move messages from a user's primary mailbox to the archive mailbox after a specified period.

Archive policies are implemented by creating retention tags that use the Move to Archive retention action.